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How to Make PDFs Accessible

October 4, 2018 @ 9:30 am - 4:00 pm EDT


Self-Paced Learning

The task of creating an accessible document goes farther than just correctly formatting the text in your original file. When importing documents, whatever the source application, some elements “get lost in translation” and additional remediation has to be done in Adobe Acrobat.

This workshop is Part 2 of our “Accessible Word” and “Accessible InDesign” training sessions and will teach you how to create an accessible PDF, including diverse content such as complicated tables, lists and acronyms. Questions it addresses include:

  • How do I make a PDF accessible when I don’t have the source document?
  • How can I figure out whether it is faster to remediate an old PDF or create a new, accessible source document?
  • How do I make tables with merged cells more accessible?
  • What do I do with complicated drawings and charts?
  • When should I use the auto tag feature in Acrobat?
  • How do I fix incorrect reading order?
  • We use a lot of abbreviations – how do I make them accessible?

Great training – lots of new information! Well structured session.

So much to learn and use immediately. The workshop exceeded my expectations!

Who should attend this workshop

  • Anyone who attended the “How to Make Accessible Word Documents” workshop or our “How to Make Accessible InDesign Documents” webinar/workshop provided by Accessibility Services Canada.
  • If you are currently creating accessible content and need a refresher or an upgrade, including Communication or Accessibility Coordinators, Website Content Managers, Marketing staff and Administrative Assistants.

What you will walk away with…

  1. How to format an inaccessible PDF.
  2. Where relevant tools and menu items are in Acrobat.
  3. How to identify several issues that should be addressed in source formats rather than by editing the PDF document directly.
  4. The correct structure for lists and tables.
  5. Knowledge about new accessibility features in Adobe Acrobat Pro DC.
  6. Understanding of some of the limitations of making accessible content.
  7. A better understanding of creating and mending accessible content using Acrobat Professional.

Learning Outcomes

By completing this workshop, participants will have and understanding of:

  • Working with accessible content tags
  • Manually tag or re-tagging content in a PDF
  • Modifying and edit tag properties
  • Removing tags from specified non-meaningful content
  • How to tag acronyms and bulleted lists
  • Tagging a table of contents
  • Creating tags for tables
  • How to deal with merged or split table cells.
  • Making scanned PDF content accessible.
  • Setting the document default page views
  • Setting reading order and reflow orfer
  • Adding bookmarks in a PDF document
  • Adding required document properties.
  • Using Accessibility Checkers and examining the results.

Take away

  • Participants will be given a handout with reference to the content covered including step-by-step procedures.
  • A full understanding of some of the limitations of making accessible content.
  • A better understanding of creating and mending accessible content using Acrobat Professional.

Detailed and great with examples and practices. (Reena)

Great examples and I appreciate the print out for future reference. (Deafblind Ontario Services)

Workshop Requirements

  • Laptop (Mac or PC) and Mouse
  • Acrobat Professional, version 11 or DC (Primary focus will be on using Acrobat Professional DC).

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly.
  • We suggest you do any installations a day or two before the workshop to ensure your programs are working properly.
  • A USB key will be used to transfer class files to laptops – ensure this can be done on your laptop before class.
  • A computer mouse is recommended since it will assist in the use of keyboard shortcuts.

Good quality presentation. Presenter is excellent! Learn, knowledgeable and great at keeping us engaged. Learned more than I anticipated! (Ontario College of Teachers)


  • High quality instruction by a Document Accessibility Specialist
  • Small class size (maximum 10 participants)
  • A Step-by-Step Reference Guide
  • Complimentary coffee and tea
  • A chance to network with other professionals
  • Official recognition for your participation (that you can share on LinkedIn, Facebook or your resume)


Accommodations are available upon request.

Certificate of Completion

After viewing this webinar you will be awarded a personalized Certificate of Completion which can be shared on LinkedIn, Twitter,  and Facebook, downloaded as a PDF or shared via URL.

Webinar Permissions

Your purchase gives one person access to view this webinar for 7 days from the date of purchase. Access is non-transferable and log in details may not be shared with others. No extensions will be given beyond 7 days.

Your purchase gives one person access to view this webinar for 30 days from the date of purchase. Access to this webinar recording cannot be shared with other people. No extensions will be given beyond 30 days.

15% Discount

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