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Accessible Word Documents 101

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Do you want to know how to make accessible Word documents? This webinar will take you step by step through the process and you will learn:

  • How to prepare simple text content for accessibility
  • How to prepare graphical content for accessibility
  • Why navigation is important in a document
  • What is reading order and why is it important

“Great webinar! Learned some new things about MS Word features as well as accessibility rules.”

“The webinar was super helpful – thank you!”

Course Outline 

Text Elements and Navigation

This section will review the best practices and the implications of formatting text for Assistive Technologies. It will also include a review of the importance of page navigation. Topics covered include:

  • Simple text formatting for accessibility
  • Page structure and content order
  • Setting logical reading order
  • Proper list structures
  • Adding bookmarks for easy navigation

“Excellent and very informative.”

Graphical Content Accessibility Checker 

This section emphasizes how to apply accessibility settings for any graphical content and how to review the accessibility checker. Topics include:

  • Writing descriptive text for images, logos and smart art
  • Positioning graphical content in line with other page items
  • How to set language settings
  • Review of the Microsoft Accessibility Checker

“Excellent. It clarified alot”

Software used during presentation

  • Microsoft Word 2016
  • Acrobat Professional DC

 

  INCLUDED IN THE WEBINAR:

  • High quality instruction by a Document Accessibility Specialist
  • Accessible Word Documents Tip Sheet
  • Accessibility Resources
  • A chance to network with other professionals
  • Digital Certificate of Completion for registered participants

 

 Accommodations

Accommodations available upon request. 

How to Make Accessible Word Documents

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This hands-on workshop is designed to clearly explain how to create an accessible document using Microsoft Word. It will demonstrate converting documents to PDF format and examine the required structure for assistive technologies.

This workshop is a comprehensive review of how layout and design principles and practices influence the outcome in the construction of a document intended for accessibility.

Through exercises and group discussions, participants will review the background and theory of accessibility and how it affects document creation; the necessary changes to their current workflow and processes; and how to layout content in documents for those with vision, motor and cognitive impairments.

Microsoft Word will be used to build an accessible document, followed by using Adobe Acrobat Professional DC to inspect any conversion issues or errors.

Best training I have ever had in a session!    Ontario College of Teachers

I have taken a few training courses but this was by far the most in-depth and informative.   Toronto Transit Commission (TTC)

Learning outcomes

By completing this workshop, participants will:

  • Gain an in-depth understanding of accessible word document creation
  • Learn how to prepare all text content for accessibility
  • Will prepare graphical content for accessibility
  • Understand why navigation is important in a document
  • Review who is using accessible documents and their needs
  • Become familiar with content design best practices – the do’s and don’ts
  • Understand the importance of using accessible fonts
  • Learn about how to modify and create custom text styles
  • Understanding color blindness and the impact on graphic communications
  • How to make graphic, WordArt and charts accessible
  • Add custom bookmarks for navigation in their documents
  • Review how to add descriptive file properties to a file
  • Review the built-in accessibility checkers in both Microsoft and Acrobat
  • And much more!

Great practical, hands-on exercises. (City of Pembroke)

Content was great and good delivery! I am leaving feeling educated about accessible communications and inspired to apply my knowledge immediately. (Co-operative Housing Federation of Canada)

Take Away 

Participants will be given a handout with reference to the content covered including step-by-step procedures.

Workshop Requirements

  • Laptop and a Computer Mouse
  • Microsoft Word 2016 or 2013
  • Acrobat Professional Version DC or 11

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly within your Microsoft Word application.
  • We suggest you do any installations a day or two before the workshop to ensure it is working properly.
  • A USB key will be used to transfer class files to laptops – ensure this can be done on your laptop.
  • A computer mouse is recommended since it will assist in the use of keyboard shortcuts
  • MAC users are welcome but must have the newest version of Microsoft Office and Acrobat Professional DC

NOTE: Laptops are optional, however, they will be needed to participate in the hands-on exercises that complement the lecture.

Great tips and tools to aid in the process of making docs accessible. Looking forward to Part 2!  (Niagara Parks Commission)

Perfect! Met the level of accessibility training I need in my job and I learned a few new tricks.  (Ontario Government)

INCLUDED IN THE WORKSHOP:

  • High quality instruction by a Document Accessibility Specialist
  • Small class size (maximum 10 participants)
  • A Step-by-Step Reference Guide
  • Complimentary coffee and tea
  • A chance to network with other professionals
  • Digital Certificate of Completion

Accommodations

Accommodations available upon request. 

How to Make an Accessible PowerPoint Presentation

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In this one-hour webinar, we will address accessibility issues and best practices for creating PowerPoint presentations. Various tools will be demonstrated in PowerPoint to create an accessible presentation, including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text, along with some tips to manage content for screen reading devices.

Topics include:

  • Best practices for making an accessible presentation.
  • Understanding the end users experience.
  • Software Interface settings and important tools for accessible content.
  • Advantages and disadvantages of using custom and predefined templates.
  • Working with images and formatting for accessibility.
  • Best practices when using and formatting text.
  • Setting proper bulleted and listed items.
  • Formatting table content for accessible reading technology.
  • Recommended practices for slide animations and transitions.

Who should attend this webinar

Anyone who is using Microsoft PowerPoint to create digital documents. This would include any Executives, Directors or Managers, Communication or Accessibility Coordinators, Website Content Managers and Administrative Staff. 

Maximizing the Value of these Webinars

Registration entitles you to one Internet connection and an unlimited number of participants from your organization in one listening room.

Invite others to participate. Structure a group “lunch and learn” session and invite staff to attend.

Tap into your training budget. Ask your HR group or manager to underwrite the webinar as part of your organization’s ongoing staff development effort.

  INCLUDED IN THE WEBINAR:

  • High quality instruction by a Document Accessibility Specialist
  • Accessibility Resources
  • A chance to ask questions
  • Official recognition for your participation

Accommodations

Accommodations available upon request.