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Accessible PDF Documents

by

The task of creating an accessible document goes farther than just correctly formatting the text in your original file. When importing documents, whatever the source application, some elements “get lost in translation” and additional remediation has to be done in Adobe Acrobat.

This hands-on, virtual training is Part 2 of our “Accessible Word” and “Accessible InDesign” training sessions and will teach you how to create an accessible PDF, including diverse content such as complicated tables, lists and acronyms. Questions it addresses include:

  • How do I make a PDF accessible when I don’t have the source document?
  • How can I figure out whether it is faster to remediate an old PDF or create a new, accessible source document?
  • How do I make tables with merged cells more accessible?
  • What do I do with complicated drawings and charts?
  • When should I use the auto tag feature in Acrobat?
  • How do I fix incorrect reading order?
  • We use a lot of abbreviations – how do I make them accessible?

Great training – lots of new information! Well structured session.

So much to learn and use immediately. The workshop exceeded my expectations!

Who should attend this virtual training

  • Anyone who attended the “How to Make Accessible Word Documents” workshop/webinar or our “How to Make Accessible InDesign Documents” webinar/workshop provided by Accessibility Services Canada.
  • If you are currently creating accessible content and need a refresher or an upgrade, including Communication or Accessibility Coordinators, Website Content Managers, Marketing staff and Administrative Assistants.

What you will walk away with…

  1. How to format an inaccessible PDF.
  2. Where relevant tools and menu items are in Acrobat.
  3. How to identify several issues that should be addressed in source formats rather than by editing the PDF document directly.
  4. The correct structure for lists and tables.
  5. Knowledge about new accessibility features in Adobe Acrobat Pro DC.
  6. Understanding of some of the limitations of making accessible content.
  7. A better understanding of creating and mending accessible content using Acrobat Professional.

Learning Outcomes

By completing this virtual training, participants will have an understanding of:

  • Working with accessible content tags
  • Manually tag or re-tagging content in a PDF
  • Modifying and edit tag properties
  • Removing tags from specified non-meaningful content
  • How to tag acronyms and bulleted lists
  • Tagging a table of contents
  • Creating tags for tables
  • How to deal with merged or split table cells.
  • Making scanned PDF content accessible.
  • Setting the document default page views
  • Setting reading order and reflow orfer
  • Adding bookmarks in a PDF document
  • Adding required document properties.
  • Using Accessibility Checkers and examining the results.

“This was great and very helpful! Didn’t realize tables and acronyms would need further work even after passing the accessibility checker in Acrobat. Thanks!” (Chartered Professional Accountants of Canada)

Take away

  • Participants will be given a handout with reference to the content covered including step-by-step procedures.
  • A full understanding of some of the limitations of making accessible content.
  • A better understanding of creating and mending accessible content using Acrobat Professional.

Detailed and great with examples and practices. (Reena)

Great examples and I appreciate the print out for future reference. (Deafblind Ontario Services)

Virtual Training Requirements

  • Computer (Mac or PC) and Mouse
  • Acrobat Professional, version 11 or DC (Primary focus will be on using Acrobat Professional DC).

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly.
  • We suggest you do any installations a day or two before the workshop to ensure your programs are working properly.
  • Class exercise files will be sent to you the day before the webinar.

Good quality presentation. Presenter is excellent! Learn, knowledgeable and great at keeping us engaged. Learned more than I anticipated! (Ontario College of Teachers)

  INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide

This was really helpful! I feel much more confident about remediating PDFs. (Chartered Professional Accountants of Canada)

Accessible Word Documents

by

This virtual training is designed to clearly explain how to create an accessible document using Microsoft Word. It will demonstrate converting documents to PDF format and examine the required structure for assistive technologies.

This session is a comprehensive review of how layout and design principles and practices influence the outcome in the construction of a document intended for accessibility.

Through exercises and group discussions, participants will review the background and theory of accessibility and how it affects document creation; the necessary changes to their current workflow and processes; and how to layout content in documents for those with vision, motor and cognitive impairments.

Microsoft Word will be used to build an accessible document, followed by using Adobe Acrobat Professional DC to inspect any conversion issues or errors.

Best training I have ever had in a session!    Ontario College of Teachers

I have taken a few training courses but this was by far the most in-depth and informative.   Toronto Transit Commission (TTC)

Very interesting! Wish I had learned this earlier in my career. Chartered Professional Accountants of Canada (CPA Canada)

Learning outcomes

By completing this virtual training, participants will:

  • Gain an in-depth understanding of accessible word document creation
  • Learn how to prepare all text content for accessibility
  • Will prepare graphical content for accessibility
  • Understand why navigation is important in a document
  • Review who is using accessible documents and their needs
  • Become familiar with content design best practices – the do’s and don’ts
  • Understand the importance of using accessible fonts
  • Learn about how to modify and create custom text styles
  • Understanding color blindness and the impact on graphic communications
  • How to make graphic, WordArt and charts accessible
  • Add custom bookmarks for navigation in their documents
  • Review how to add descriptive file properties to a file
  • Review the built-in accessibility checkers in both Microsoft and Acrobat
  • And much more!

Great practical, hands-on exercises. (City of Pembroke)

Content was great and good delivery! I am leaving feeling educated about accessible communications and inspired to apply my knowledge immediately. (Co-operative Housing Federation of Canada)

Take Away 

Participants will be given a handout with reference to the content covered including step-by-step procedures.

Webinar Requirements

  • Computer and computer mouse
  • Microsoft Word 2016 or 2013
  • Acrobat Professional Version DC or 11

This webinar was very helpful. I enjoyed the hands-on learning as well as being able to follow along with the trainer. The trainer answered all of our questions in a timely manner. (Durham Catholic District School Board)

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly within your Microsoft Word application.
  • We suggest you do any installations a day or two before the webinar to ensure it is working properly.
  • MAC users are welcome but must have the newest version of Microsoft Office and Acrobat Professional DC

Great tips and tools to aid in the process of making docs accessible. Looking forward to Part 2!  (Niagara Parks Commission)

Perfect! Met the level of accessibility training I need in my job and I learned a few new tricks.  (Ontario Government)

INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide

Accessible PowerPoint Presentations

by

In this one-hour webinar, we will address accessibility issues and best practices for creating PowerPoint presentations. Various tools will be demonstrated in PowerPoint to create an accessible presentation, including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text, along with some tips to manage content for screen reading devices.

Topics include:

  • Best practices for making an accessible presentation.
  • Understanding the end users experience.
  • Software Interface settings and important tools for accessible content.
  • Advantages and disadvantages of using custom and predefined templates.
  • Working with images and formatting for accessibility.
  • Best practices when using and formatting text.
  • Setting proper bulleted and listed items.
  • Formatting table content for accessible reading technology.
  • Recommended practices for slide animations and transitions.

Very practical tips! These are things we can implement right away.

Who should attend this webinar

Anyone who is using Microsoft PowerPoint to create digital documents. This would include any Executives, Directors or Managers, Communication or Accessibility Coordinators, Website Content Managers and Administrative Staff. 

  INCLUDED IN THE WEBINAR:

  • High quality instruction by a Document Accessibility Specialist
  • Accessibility Tips and Best Practices
  • A chance to ask questions

Accommodations

Accommodations available upon request. 

Social Media – Do it Accessibly!

by

Do you wonder how accessible your organization’s social media posts are? Would you like to make your tweets, Instagram stories and Facebook posts inclusive and accessible to people with disabilities? In this webinar we’ll cover some general guidelines for creating accessible social media posts, review common pitfalls, and discuss both accessibility features available on different platforms and some workarounds you could use when built in accessibility features are not available. 
 
Topics include:  
  • General recommendations for accessible social media content 
  • Common accessibility pitfalls in social media posts 
  • Accessibility features and workarounds 

Thank you – I learned a few things that will help!

Some really great tips, especially the alternative text options. All the content was great!

I wrote more than one page of notes! This is great.

The webinar was great. I really didn’t know the way to add captions or clarity to Facebook, Twitter, Instagram, etc. I now have a lot more skill in this area. 

Who should attend this webinar

Anyone who posts content on Twitter, Facebook, Instagram, and other social media platforms.

Clear examples of what works well and what doesn’t.

Very clear and concise. Thank you!

Excellent information! Examples of good practice versus bad practice was very helpful.

All of the information provided was practical, clear and helpful. I really liked the video example of the computer generated alt text. It really illustrates the issue well.

Accommodations

Accommodations available upon request. 

This webinar confirmed some practices I’m already following and also provided some great tips and workarounds.

Accessible Word Documents

by

This virtual training is designed to clearly explain how to create an accessible document using Microsoft Word. It will demonstrate converting documents to PDF format and examine the required structure for assistive technologies.

This session is a comprehensive review of how layout and design principles and practices influence the outcome in the construction of a document intended for accessibility.

Through exercises and group discussions, participants will review the background and theory of accessibility and how it affects document creation; the necessary changes to their current workflow and processes; and how to layout content in documents for those with vision, motor and cognitive impairments.

Microsoft Word will be used to build an accessible document, followed by using Adobe Acrobat Professional DC to inspect any conversion issues or errors.

Best training I have ever had in a session!    Ontario College of Teachers

I have taken a few training courses but this was by far the most in-depth and informative.   Toronto Transit Commission (TTC)

Very interesting! Wish I had learned this earlier in my career. Chartered Professional Accountants of Canada (CPA Canada)

Learning outcomes

By completing this virtual training, participants will:

  • Gain an in-depth understanding of accessible word document creation
  • Learn how to prepare all text content for accessibility
  • Will prepare graphical content for accessibility
  • Understand why navigation is important in a document
  • Review who is using accessible documents and their needs
  • Become familiar with content design best practices – the do’s and don’ts
  • Understand the importance of using accessible fonts
  • Learn about how to modify and create custom text styles
  • Understanding color blindness and the impact on graphic communications
  • How to make graphic, WordArt and charts accessible
  • Add custom bookmarks for navigation in their documents
  • Review how to add descriptive file properties to a file
  • Review the built-in accessibility checkers in both Microsoft and Acrobat
  • And much more!

Great practical, hands-on exercises. (City of Pembroke)

Content was great and good delivery! I am leaving feeling educated about accessible communications and inspired to apply my knowledge immediately. (Co-operative Housing Federation of Canada)

Take Away 

Participants will be given a handout with reference to the content covered including step-by-step procedures.

Webinar Requirements

  • Computer and computer mouse
  • Microsoft Word 2016 or 2013
  • Acrobat Professional Version DC or 11

This webinar was very helpful. I enjoyed the hands-on learning as well as being able to follow along with the trainer. The trainer answered all of our questions in a timely manner. (Durham Catholic District School Board)

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly within your Microsoft Word application.
  • We suggest you do any installations a day or two before the webinar to ensure it is working properly.
  • MAC users are welcome but must have the newest version of Microsoft Office and Acrobat Professional DC

Great tips and tools to aid in the process of making docs accessible. Looking forward to Part 2!  (Niagara Parks Commission)

Perfect! Met the level of accessibility training I need in my job and I learned a few new tricks.  (Ontario Government)

INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide

Accessible PDF Documents

by

The task of creating an accessible document goes farther than just correctly formatting the text in your original file. When importing documents, whatever the source application, some elements “get lost in translation” and additional remediation has to be done in Adobe Acrobat.

This hands-on, virtual training is Part 2 of our “Accessible Word” and “Accessible InDesign” training sessions and will teach you how to create an accessible PDF, including diverse content such as complicated tables, lists and acronyms. Questions it addresses include:

  • How do I make a PDF accessible when I don’t have the source document?
  • How can I figure out whether it is faster to remediate an old PDF or create a new, accessible source document?
  • How do I make tables with merged cells more accessible?
  • What do I do with complicated drawings and charts?
  • When should I use the auto tag feature in Acrobat?
  • How do I fix incorrect reading order?
  • We use a lot of abbreviations – how do I make them accessible?

Great training – lots of new information! Well structured session.

So much to learn and use immediately. The workshop exceeded my expectations!

Who should attend this virtual training

  • Anyone who attended the “How to Make Accessible Word Documents” workshop/webinar or our “How to Make Accessible InDesign Documents” webinar/workshop provided by Accessibility Services Canada.
  • If you are currently creating accessible content and need a refresher or an upgrade, including Communication or Accessibility Coordinators, Website Content Managers, Marketing staff and Administrative Assistants.

What you will walk away with…

  1. How to format an inaccessible PDF.
  2. Where relevant tools and menu items are in Acrobat.
  3. How to identify several issues that should be addressed in source formats rather than by editing the PDF document directly.
  4. The correct structure for lists and tables.
  5. Knowledge about new accessibility features in Adobe Acrobat Pro DC.
  6. Understanding of some of the limitations of making accessible content.
  7. A better understanding of creating and mending accessible content using Acrobat Professional.

Learning Outcomes

By completing this virtual training, participants will have an understanding of:

  • Working with accessible content tags
  • Manually tag or re-tagging content in a PDF
  • Modifying and edit tag properties
  • Removing tags from specified non-meaningful content
  • How to tag acronyms and bulleted lists
  • Tagging a table of contents
  • Creating tags for tables
  • How to deal with merged or split table cells.
  • Making scanned PDF content accessible.
  • Setting the document default page views
  • Setting reading order and reflow orfer
  • Adding bookmarks in a PDF document
  • Adding required document properties.
  • Using Accessibility Checkers and examining the results.

“This was great and very helpful! Didn’t realize tables and acronyms would need further work even after passing the accessibility checker in Acrobat. Thanks!” (Chartered Professional Accountants of Canada)

Take away

  • Participants will be given a handout with reference to the content covered including step-by-step procedures.
  • A full understanding of some of the limitations of making accessible content.
  • A better understanding of creating and mending accessible content using Acrobat Professional.

Detailed and great with examples and practices. (Reena)

Great examples and I appreciate the print out for future reference. (Deafblind Ontario Services)

Virtual Training Requirements

  • Computer (Mac or PC) and Mouse
  • Acrobat Professional, version 11 or DC (Primary focus will be on using Acrobat Professional DC).

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly.
  • We suggest you do any installations a day or two before the workshop to ensure your programs are working properly.
  • Class exercise files will be sent to you the day before the webinar.

Good quality presentation. Presenter is excellent! Learn, knowledgeable and great at keeping us engaged. Learned more than I anticipated! (Ontario College of Teachers)

  INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide

This was really helpful! I feel much more confident about remediating PDFs. (Chartered Professional Accountants of Canada)

Accessible PDF Documents

by

The task of creating an accessible document goes farther than just correctly formatting the text in your original file. When importing documents, whatever the source application, some elements “get lost in translation” and additional remediation has to be done in Adobe Acrobat.

This hands-on, virtual training is Part 2 of our “Accessible Word” and “Accessible InDesign” training sessions and will teach you how to create an accessible PDF, including diverse content such as complicated tables, lists and acronyms. Questions it addresses include:

  • How do I make a PDF accessible when I don’t have the source document?
  • How can I figure out whether it is faster to remediate an old PDF or create a new, accessible source document?
  • How do I make tables with merged cells more accessible?
  • What do I do with complicated drawings and charts?
  • When should I use the auto tag feature in Acrobat?
  • How do I fix incorrect reading order?
  • We use a lot of abbreviations – how do I make them accessible?

Great training – lots of new information! Well structured session.

So much to learn and use immediately. The workshop exceeded my expectations!

Who should attend this virtual training

  • Anyone who attended the “How to Make Accessible Word Documents” workshop/webinar or our “How to Make Accessible InDesign Documents” webinar/workshop provided by Accessibility Services Canada.
  • If you are currently creating accessible content and need a refresher or an upgrade, including Communication or Accessibility Coordinators, Website Content Managers, Marketing staff and Administrative Assistants.

What you will walk away with…

  1. How to format an inaccessible PDF.
  2. Where relevant tools and menu items are in Acrobat.
  3. How to identify several issues that should be addressed in source formats rather than by editing the PDF document directly.
  4. The correct structure for lists and tables.
  5. Knowledge about new accessibility features in Adobe Acrobat Pro DC.
  6. Understanding of some of the limitations of making accessible content.
  7. A better understanding of creating and mending accessible content using Acrobat Professional.

Learning Outcomes

By completing this virtual training, participants will have and understanding of:

  • Working with accessible content tags
  • Manually tag or re-tagging content in a PDF
  • Modifying and edit tag properties
  • Removing tags from specified non-meaningful content
  • How to tag acronyms and bulleted lists
  • Tagging a table of contents
  • Creating tags for tables
  • How to deal with merged or split table cells.
  • Making scanned PDF content accessible.
  • Setting the document default page views
  • Setting reading order and reflow orfer
  • Adding bookmarks in a PDF document
  • Adding required document properties.
  • Using Accessibility Checkers and examining the results.

“This was great and very helpful! Didn’t realize tables and acronyms would need further work even after passing the accessibility checker in Acrobat. Thanks!” (Chartered Professional Accountants of Canada)

Take away

  • Participants will be given a handout with reference to the content covered including step-by-step procedures.
  • A full understanding of some of the limitations of making accessible content.
  • A better understanding of creating and mending accessible content using Acrobat Professional.

Detailed and great with examples and practices. (Reena)

Great examples and I appreciate the print out for future reference. (Deafblind Ontario Services)

Virtual Training Requirements

  • Computer (Mac or PC) and Mouse
  • Acrobat Professional, version 11 or DC (Primary focus will be on using Acrobat Professional DC).

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly.
  • We suggest you do any installations a day or two before the workshop to ensure your programs are working properly.
  • Class exercise files will be sent to you the day before the webinar.

Good quality presentation. Presenter is excellent! Learn, knowledgeable and great at keeping us engaged. Learned more than I anticipated! (Ontario College of Teachers)

  INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide

This was really helpful! I feel much more confident about remediating PDFs. (Chartered Professional Accountants of Canada)

Social Media – Do it Accessibly!

by

Do you wonder how accessible your organization’s social media posts are? Would you like to make your tweets, Instagram stories and Facebook posts inclusive and accessible to people with disabilities? In this webinar we’ll cover some general guidelines for creating accessible social media posts, review common pitfalls, and discuss both accessibility features available on different platforms and some workarounds you could use when built in accessibility features are not available. 
 
Topics include:  
  • General recommendations for accessible social media content 
  • Common accessibility pitfalls in social media posts 
  • Accessibility features and workarounds 

Thank you – I learned a few things that will help!

Some really great tips, especially the alternative text options.

I wrote more than one page of notes! This is great.

Who should attend this webinar

Anyone who posts content on Twitter, Facebook, Instagram, and other social media platforms.

Clear examples of what works well and what doesn’t.

Very clear and concise. Thank you!

Excellent information!

  INCLUDED IN THE WEBINAR:

  • High quality instruction by a Web Accessibility Specialist
  • A chance to network with other professionals
  • Digital Certificate of Completion for registered participants

All of the information provided was practical, clear and helpful. I really liked the video example of the computer generated alt text. It really illustrates the issue well.

Accommodations

Accommodations available upon request. 

How to Make Accessible PDFs

by

The task of creating an accessible document goes farther than just correctly formatting the text in your original file. When importing documents, whatever the source application, some elements “get lost in translation” and additional remediation has to be done in Adobe Acrobat.

This hands-on, virtual training is Part 2 of our “Accessible Word” and “Accessible InDesign” training sessions and will teach you how to create an accessible PDF, including diverse content such as complicated tables, lists and acronyms. Questions it addresses include:

  • How do I make a PDF accessible when I don’t have the source document?
  • How can I figure out whether it is faster to remediate an old PDF or create a new, accessible source document?
  • How do I make tables with merged cells more accessible?
  • What do I do with complicated drawings and charts?
  • When should I use the auto tag feature in Acrobat?
  • How do I fix incorrect reading order?
  • We use a lot of abbreviations – how do I make them accessible?

Great training – lots of new information! Well structured session.

So much to learn and use immediately. The workshop exceeded my expectations!

Who should attend this virtual training

  • Anyone who attended the “How to Make Accessible Word Documents” workshop/webinar or our “How to Make Accessible InDesign Documents” webinar/workshop provided by Accessibility Services Canada.
  • If you are currently creating accessible content and need a refresher or an upgrade, including Communication or Accessibility Coordinators, Website Content Managers, Marketing staff and Administrative Assistants.

What you will walk away with…

  1. How to format an inaccessible PDF.
  2. Where relevant tools and menu items are in Acrobat.
  3. How to identify several issues that should be addressed in source formats rather than by editing the PDF document directly.
  4. The correct structure for lists and tables.
  5. Knowledge about new accessibility features in Adobe Acrobat Pro DC.
  6. Understanding of some of the limitations of making accessible content.
  7. A better understanding of creating and mending accessible content using Acrobat Professional.

Learning Outcomes

By completing this virtual training, participants will have and understanding of:

  • Working with accessible content tags
  • Manually tag or re-tagging content in a PDF
  • Modifying and edit tag properties
  • Removing tags from specified non-meaningful content
  • How to tag acronyms and bulleted lists
  • Tagging a table of contents
  • Creating tags for tables
  • How to deal with merged or split table cells.
  • Making scanned PDF content accessible.
  • Setting the document default page views
  • Setting reading order and reflow orfer
  • Adding bookmarks in a PDF document
  • Adding required document properties.
  • Using Accessibility Checkers and examining the results.

“This was great and very helpful! Didn’t realize tables and acronyms would need further work even after passing the accessibility checker in Acrobat. Thanks!” (Chartered Professional Accountants of Canada)

Take away

  • Participants will be given a handout with reference to the content covered including step-by-step procedures.
  • A full understanding of some of the limitations of making accessible content.
  • A better understanding of creating and mending accessible content using Acrobat Professional.

Detailed and great with examples and practices. (Reena)

Great examples and I appreciate the print out for future reference. (Deafblind Ontario Services)

Virtual Training Requirements

  • Computer (Mac or PC) and Mouse
  • Acrobat Professional, version 11 or DC (Primary focus will be on using Acrobat Professional DC).

Technical Notes

  • Please ensure that your Acrobat Professional (not Reader) has been installed correctly.
  • We suggest you do any installations a day or two before the workshop to ensure your programs are working properly.
  • Class exercise files will be sent to you the day before the webinar.

Good quality presentation. Presenter is excellent! Learn, knowledgeable and great at keeping us engaged. Learned more than I anticipated! (Ontario College of Teachers)

  INCLUDED IN THE VIRTUAL TRAINING:

  • High quality instruction by a Document Accessibility Specialist
  • A Step-by-Step Reference Guide
  • Digital Certificate of Completion